Making presentations with PowerPoint

Introduction: Mr. Yang worked for DLT Amigos computer company. One day, suddenly ask me questions from the presentation made. The so-called industry specializing in surgery, Yang knowledge able in the hardware, and application software, they are not a loud noise. Especially the boss says he was responsible for the company's sales staff to explain the development of new performance home computers, so they can better answer the difficult time users and consumers to address the possible sale of part of the problem. Yang was known as a IT company, has its own heavily armed training center, computer and projector, everything, they have to or "powder (pen) ink (blackboard)" debut, a bit to be a joke, but also affect the company's image . Why they come to me. I asked him: "Well done presentation, you can use the software a lot, you in the end use
Which? A PowerPoint, or Freelance, or ... ... "he quickly interrupted me:" Man child, I know to do WPS and PowerPoint presentations are good, you pick the best and I used to talk on the line, I did not time to carefully study, Study as the best. "

Finally I decided to let him use PowerPoint, first, because PowerPoint to learn and, second, because of what this guy Yang into the door to addiction, since he will become addicted, or teach him a fully functional bar. Determine the software, I asked Yang to give effect to the need to achieve what I said. Not to mention, his ideas really well. See ... ...

Idea

1, with the company's theme song music played on the screen "DLT debut new computer" and other words;

2, display a text about the product performance introduction to play both sides of the model photos of each computer;

3, showing all major components of the computer and the basic structure;

4, with animation showing the main features and interspersed with appropriate explanation;

5, finally, play a video production process;

6, demonstrate, and make the necessary punctuate and map, marked out the need to strengthen the understanding of the key elements.

In addition to these ideas, Yang also hope that this presentation done, the best to not only make his lecture apply, but also in the company's presentation at the upcoming demonstration, and will make it on the company's home page , so that people can download watch online, expanding the visibility of our products.

Preparations

I said, you're right to prepare material, such as product photographs, animation files and video clips or something. Yang then mysteriously pulled from the bag a boxy thing, he says it, here it is, I have prepared in advance, you Shoubashoujiao I had. He had his pick to have a Zip floppy. So I went ahead and let him help me to Zip drive installed, run from the PowerPoint. See the initial welcome window, Yang once said that the master's eyes really good. Since the beginning of the window makes people look PowerPoint to feel warm. We will see, so in the above four options: the contents of the wizard prompts, templates, blank presentation, open an existing presentation.

Prepared from scratch on to other users, although they could to "Blank Presentation" to start editing, but the best approach is a good first consider the general structure of the presentation, prepared material, the effect on the hope that there is a realization about the concept, and then start. Than directly in the Welcome window select "Blank Presentation", directly facing the air began to design a slide to go to a small number of detours.
Create a presentation

Running PowerPoint on the Welcome screen, select the "Content tips Wizard", in the next window that appears, select "Sales / Marketing" category in the "product / service profile", then select the "ordinary demonstration, informal meeting notes," and finally as is to play on the computer through the projector, so I chose "presentation on the screen" (do not have the computer where the projector can also be selected according to the situation "black and white / color projectors", to print to each slide film projector use), and "whether to print" option select "Yes." This is all done, we will appear as shown in front of the edit window.

See this interface, if look closely, you will find the right there is a small floating window, which is a slide preview window. The edit cursor from one title to another title, the title of the preview window has changed. The editing level when the body under the title, that is, edit the appropriate body of the slide. And I told Yang, who added the text, and set to a title, it means adding a new slide. If you want to adjust the order of the slides, use the left button, drag the mouse can also be used directly. In this view mode, we can easily get the whole presentation, clarity of organization.

Understand this, I suddenly think to ask Young: you apart from material, there is no existing outline? He said no. It seems I had to help him "fabricated" the. Fortunately, PowerPoint users very thoughtful indeed, I have chosen to use the wizard, has been automatically generated as shown in our outline. I looked at the outline for Yang, suitability, Yang read it for a long while without the pressure of cross God, and asked me, "God, and I need to actually pretty close."

Thus, in the PowerPoint outline and Yang provided the basis of the material brought, I began to prepare the presentation. First, in Yang's help, I made ready to modify and improve the outline, the introduction of new computer for the DLT entered into, in which the start of each major topic, I'll set a title that those remarks . In outline mode, text input layout complete, I transferred to a "slide show" view mode. Yang also noted that the change, hurriedly asked why, I seize the opportunity and said: "view mode can be used flexibly to maximize efficiency.

In this mode, we can clearly see close to the actual results. This does not, Yang's background are not satisfied with the slide. This is easy to handle, the blank space in the slide, click the right mouse button and select the last a pop-up menu: "Apply Design Template." At this time, PowerPoint pops up a window, which lists the "Notebook", "ribbon-type", "color halo-type" and many of the template, the right also has preview. Yang looked at what everyone's satisfaction, simply Tiaohua Yan was. Finally, finally selected a "whirlpool-type." I proudly told Yang, "Master software to help you pick the wrong." At this time, the mouse in my hand inadvertently wandering, even points to the projector screen icon in the lower left corner, and our slide show even opened. As I kept clicking the mouse, the screen has been replaced, the Yang and look stupid. I quickly reminded him that the text is still very rigid on the slide, the other pictures and videos not yet ready to spend it - of course, if you do not ask, will this step basically it. Stronger than at least more than a projector. However, if better, need to understand the following technologies.

In-depth processing and presentation landscaping

◇ Insert Picture

I then run from the image viewing software ACDSee Browser, use it to quickly find the required image. Find the need to insert the image, return to PowerPoint, click the horizontal scroll bar parallel to the bottom of the screen and the number of the third button to the left, then, all the slides as thumbnails arranged on the screen to open. Using PowerPoint to provide us with this view mode, I quickly navigate to the first slide to insert the picture, double click on it, opened it up. Then select "Insert / Picture" in the pop-up dialog box browse to locate needed pictures, and then determine, the picture had come back to the slide on the. And the picture is selected, it is also accompanied by a temporary photo editing tool bar, you can adjust the picture, such as changing the contrast, brightness. Yang then chimed in, I hope the picture came in on the left, and the text came in on the right, how do?

In fact, this very well done. Not a slide in the object, whether text or pictures, are placed in a graphic box, if you want to change their position, simply adjust the frame border. Click the text frame will be displayed, then you can easily put the mouse on the sides and corners of the solid rectangular block, drag the border of the location (Another solution is to re-apply for the page "slide layout" diagram based on the dialog box, select the appropriate graphic layout to match).

I inserted the first picture is completed, put the rest of the picture to the Yang effort.

◇ content into other media

After a child, I found that Yang is not only the pictures are placed well, and have started their own video clips into a. Actually not that hard, video clips and insert images into the same approach. As long as there is material on the line. Note that: pictures and animations are space, so if editors and is play on the same computer, you can just link the pictures and audio-visual material to slide in the presentation file without saving - even if the need to transfer , if you use PowerPoint to provide packaged programs, but also to maintain the integrity of the presentation, but do not clarify the situation on their own when to shift by a simple copy of the presentation.

◇ moving to the text

Add pictures and video material is complete, then add the animation to the text. Editing, the best order, one by one, This is to ensure the order of words and pictures displayed. First click on the text anywhere in the row, and then click the second most default toolbar icon to the right, pop-up window animation effects. In this window, listed seven effect, if not satisfied, you can click the "Custom Animation" button from the row definition. I Yang, we acquire a ready to use with these, after you started the other so dig it.

◇ punctuate at any time to explain

After the text after the definition of animation, Yang would like to see results, so we clicked on the bottom left corner of the "slide show" button, and sure enough, the text has a wonderful animation. I watched, Yang said with emotion, if the page had a similar effect like a switch. I say it easy. Select "Slide Show / Slide Transition" and select an effect, and select "all applications" on the line.

Yang act in accordance with terms, but all of a sudden want to change each slide to give a different way. I quickly told him: "You do text animation rich enough, and then switch modes confused too fancy, to overwhelm the." Yang then followed my advice. Then he suddenly remembered one thing, said: "I may need to properly explain punctuated it. I heard WPS 2000 can do, PowerPoint will you?"

I said: "Why, yes. The function of the PowerPoint, it is not new. When I was using version 2.0 of the time, had this function. Way to do, is to show, just click the right mouse button and select the pop-up menu in the 'pen', then you can write on the screen in the presentation of the painting. "

By this time, Yang's six basic assumptions are met. But he has two high-level vision, first made into a Web page for Internet browsing, and second, the flexibility to customize the presentation of the playback mode.
Powerful Web features

Using specially designed PowerPoint template, we can easily create online presentations, save them into HTML format for viewing in the Internet. We mentioned earlier that use the "content prompted Wizard", there is a step allows us to choose whether or not a presentation for the "Internet platform." If we were trying to design such a presentation, you can use this option, create a presentation, co-exist for the HTML format. Select Save as HTML format, PowerPoint provides a detailed guide to help our existing presentation into a beautiful Web page.

Also should be noted that, Microsoft provides a PowerPoint animation player. It is a add-in, with the Web browser in real time on the Internet have playback animated PowerPoint presentation. If no such player in the Web browser to see the PowerPoint presentation will lose animation.

Flexible control of the playback mode of presentation

I told Yang, for different audiences in a presentation to add hyperlinks, or customize the order of slides. Such as for staff training, screening of the product directly to customers at the show may not be entirely appropriate, then what can be shown to pre-defined customers, which do not show, and before and after the order, combined with increased narration, auto show and the time cycle control functions, making the same presentation for different occasions.

Method is to click "Slide Show" menu in the "Set Up Show", then select the "cycle show, press the Esc key to stop" check box.

And if you want to create a slide show to run automatically, if we in the "Set Up Show" dialog box, select "Browse at a kiosk (full screen)", you can make the cycle of the slide show, and to prevent the user to change the slide show . And can be set to add the following features and characteristics:

. Automatic or manual timing methods.

. Hyperlinks. Help the user to move the slide presentation, or jump to other slides and procedures.

. Add the recorded narration, along with the slide playing.

. ActiveX controls. You can use ActiveX controls in the attached PowerPoint presentation to create a feedback slide ... ...

PowerPoint presentation to the text block to a big thin

PowerPoint presentation to the text block to a big thin
 
Wrap-up time to open, edit a PPT with PowerPoint presentation is essential. However, if too large caused by PowerPoint running slow, and crashes on the trouble. Here, I summarize several good way to lose weight to the PowerPoint, we take advantage when speech is still prepared to look at it.

Compressed image file

PowerPoint, the picture is too large size of the document's main mast, PowerPoint2002 and later can compress images and remove unwanted data. Right-click the picture, then click on the shortcut menu "Format Picture." Click the "pictures → compression." In the "Options", select the "compress picture" checkbox and "Delete cropped areas of pictures" check box. If the system gives the prompt, click the "Compress Pictures" dialog box "application", PowerPoint will automatically compress one or more of your pictures.

If you use PowerPoint 2000 or earlier versions, click the image to compress it to select it. In the "Edit" menu, click "Copy." Again in the "Edit" menu, click "Paste." For most images, such as photographs or scanned graphics, click the "JPG". For a large area of a single color image or detail images contain important text or images, please click the "PNG". Finally, you can delete the original image.

Handling embedded objects

These objects and images can easily be compressed. If you finish editing the image, you can right-click the image on the shortcut menu point to "portfolio", then click "Cancel portfolio." Then, right-click the image once again, the shortcut menu, point to the "combination", and then click the "reorganization." Ungroup drops OLE data can be compressed only to leave PowerPoint format.

In addition, PowerPoint slides within the image copying and pasting from one to another slide can also be effective. Whether you use the number of how many images, PowerPoint stores only one copy of the image, so the image can actually be reused to help you reduce the file size.

Embed only the fonts required

Embed fonts in a presentation when the presentation file size may be increased by the appropriate font size. Embedded in the decision, check the size of the font file. Some of the new Unicode font very large font file!

Turn off Fast Save feature

Do a good job with PowerPoint presentations open, click on "Tools → Options → Save", clear the "Allow fast saves" check box. Turn off Fast Save feature, the presentation document as a new document, then the new document size will be much smaller.

Remote Play are two ways to slide file

 Play slide files are generally two ways in different places. The first method, the target computer must have PowerPoint software to open the file directly to play. Another method is to slide the packed file, copy the appropriate files to the target machine unpack play. Both methods are cumbersome, I think PPT files can be converted into Flash files, so play it very simple. Hard work pays off, I found a PowerConverter online software (Download: click to download), it can convert PPT files into SWF or EXE files.

 After download and install the Powerpoint on the emergence of PowerConverter toolbar. Slide open the file "1.ppt", click the button appears as shown PowerConverter the dialog box, click the "STEP 1" button, PowerConverter software will slide file "1.ppt" into a Flash file. Wait a few minutes, the conversion is completed, the right side of the dialog box will give a slide file size and the size of the converted Flash files and other information.

 Step two: If necessary, choose to save the file as what type of slide: SWF or EXE files. Click the "Save as EXE", save the file as "1.exe".

 Converted executable file, slide effects have not changed, but the button functionality can also be used. No matter where you go this time, do not be afraid of the slide files can not be played.

Six shortcuts in PowerPoint

  Usually, you can use the View button in the lower left corner of the screen are several different view state (normal view, slide sorter view, slide show) to quickly switch between. But I'm afraid you do not know the keyboard compatible with the view button can also get completely different results.
 If click "Normal View" button, if you press the Shift key to switch to "Slide Master View"and then click once on "Normal View" button (do not press the Shift key) you can switch back. And if you click "Slide Sorter View"button, press the Shift key to switch to "Handout Master View. "

 In addition, you can make PowerPoint slide show in the top left corner of the screen of thumbnails, so you can edit the results obtained when the preview. In order to achieve this effect, you need to enter the "normal view"and then select the first slide you want to display. Hold down the Ctrl key and click the "Slideshow"button. You can click the thumbnail for the slide changer, as the same as full-screen slide show.

 If you want more options, hold down Ctrl Shift key combination, and then click the button variety of views: Ctrl Shift "Normal View"button will close the left side of the marked area and notes pages, and to expand to slide Available space. Ctrl Shift "Slide Sorter View"button you can display the presentation outline; Ctrl Shift "Slide Show"button will open a "Set Up Show" dialog box.

In PowerPoint, select multiple objects quickly and accurately

 In PowerPoint 2003, if you want to select several objects stacked together will not be easy, especially they are also lower in the stacking order of the time even more complicated. So how can we quickly and accurately select multiple objects?

 We can click on the "Drawing" toolbar, right arrowheads (toolbar option), point to "Add or Remove button → Drawing", and then select the "Select Multiple Objects", add it to the "drawing"tool Column, click on it, it will open the "Select Multiple Objects" dialog box. We only have the list of objects in the dialog box, select the appropriate those objects on it.

 Add this button can also do this: Click the menu command "Tools → Custom ", in the open dialog box, click "order" tab, and then in the "Categories " select "Drawing"in the"Command"column Select the "Select Multiple Objects", drag it anywhere on the toolbar.

The PowerPoint onto TV

     I am a teacher, with the production of a large number of PPT PowerPoint presentation, in the order of these PPT, the total view to open the computer, very inconvenient. Whether the PPT presentation made into a DVD or VCD discs, so that you can use the DVD or VCD machine machine to see PPT on TV, and it is also very convenient collection. This idea I explored by finally realized a long time, following my experience will share it with everyone!

PPT conversion principle

PPT presentations and video files are two completely the concept of things, can not be directly converted. If the way to do video screen capture, the effect is difficult to satisfactory, and can not simultaneously capture the sound. After much comparison and exploration, I found a software that can solve this problem - PresenterSoft PowerVideoMaker (Download: http://www.presentersoft.com/download/powervideopro.exe).

PowerVideoMaker Although the principle is also used to convert screen captures PPT file, it can simultaneously capture video and sound, and the capture of very high quality. The software can be directly invoked during the conversion to play PowerPoint PPT document, and while playing high-quality video capture, AVI and WMV video files generated.

First PPT files into WMV and AVI

1. Run PowerVideoMaker, the first in its main interface (Figure) Click the "PowerPoint Source File" after the "Browse" button to import the source file to convert the PPT. Then in the "Output Folder" at the set of the video file output location, if you want to generate AVI format video file, it will take much hard drive space, so you must ensure that enough space to store it.

2. The right of the "Video Resolution" column select the resolution of video files, such as the production of DVD to choose "720 × 576", which fits the screen size of PAL format DVD. In the "Expected Frame Rate" column to set the video file frame rate drop-down list, as presentation screen will not have dramatic change, you can generally choose 15 frames per second, this would greatly reduce the size of the output AVI file. If you want to create DVD, the best in "Prefered Video Format" column select "AVI [Full Uncompressed]" check box, because the WMV files into MPEG-2 format, AVI far less convenient.

3. In the bottom of the window "Timing Mode (timer mode)" column there are three menu options: "Automatic Timing (automatic timing)", select the slide that can automatically set the time; "Rehearse Timing Now (Rehearsal time is now ) ", select it allows you to control the slideshow manually, custom playing time of each slide;" Use Timings if exists (using the existing time) ", if you have set up a PPT presentation rehearsal time, you can select the item.

4. Settings are finished, click "Start" button to start the conversion work. Depending on the timing mode, the conversion steps are not the same, if you select "Rehearse Timing Now", the software will first call the Rehearse PowerPoint feature allows you to set up. Will then be pre-conversion, screen capture, video conversion and merge WMV files and other steps, until the last generation WMV and AVI files.

Tip: Insert the document in the PPT can not capture the video, but we can put in the production of DVD, video DVD movie clip into a suitable location.

Then burn the disc when the disc

After the conversion we get a number of AVI and WMV clips, and a complete WMV file. If you want to make into a DVD or VCD, we can use these AVI files VirtualDub order of their serial numbers into a single file, then use TMPGEnc encoded into MPEG-2, can be very easy to use software such as Nero made into a DVD disc. To create a VCD, Nero can burn directly to AVI format to VCD disc.

Easy to modify clip art in PowerPoint

 For the insert clip art, and if you feel that the theme of the presentation is not very consistent, you can modify:

 Select the appropriate clip art, right-click the shortcut in the subsequent pop-up menu, select "portfolio → Ungroup " command, in the subsequent pop-up dialog box, click "Yes (Y) " button.

 And then repeated the "Ungroup " operation, can be broken up into a clip art a component, the component will not need to delete on the left to re-fill and other components modified, modification is completed, At the same time all the components selected, it can be combined into a whole.